Are you looking for a role that provides a daily challenge, builds on your attention to detail and uses your strong administration skills? Do you enjoy working as part of a team in a fast paced, collaborative work environment? Take the leap and make your mark at Plan Group!
As an Administrative Assistant you:
- Work to support administrative and clerical services for our team
- Provide weekly payroll support for a small group of employees
- Manage all incoming time sheets and coordinate any missing work orders before uploading into the system
- Complete data entry into excel file for upload into payroll system (Jonas)
- Enter all the labour hours into our Microsoft Access database
- Manage any discrepancies and revised timesheets as applicable
- Assist the Office Manager and complete other administration duties as assigned
- Issue work orders to technicians and close work orders as necessary
- Prepare work orders for the purpose of final billing for client
- Collect data for tracking old/outstanding work orders
- Arrange delivery of office supplies as required
- Process incoming calls and redirect, forward and take messages as required
- File, photocopy and scan business documents upon request
Our ideal candidate has:
- A combination of related post-secondary education and minimum of 3 years related industry experience; construction industry experience an asset
- Strong administrative skills and attention to detail
- Proficient in Microsoft Office applications (Word, Excel, Outlook, Access)